event management team super bowl week events

Event Management Team – Is it Best to Hire A 3rd Party AV Provider or an Internal Team?

What is the best choice?

A 3rd Party AV Provider vs. An Internal Event Management Team

While it seems like it makes sense to hire an internal event management team for your AV needs, there are some considerations that may just change your mind here.

An internal event management team might or might not give you an affordable bid, pick the appropriate video and also audio modern technology for your event requires, and provide you the very best service feasible. When you make use of internal AV, you’ll collaborate with an entirely new crew with entirely new tools on every program. The provider may claim that their internal team and gear are first-class, however you don’t really know without a doubt. Constantly selecting the same AV company can bring comfort.

Utilizing an outside AV service provider often tends to be a wise choice due to the fact that you will not be hit with unanticipated expenditures, costs, as well as upcharges. A purposefully chosen outside AV company will certainly discover your event requires in and out, deal with all of the technological details of your occasion, and also stick to you through thick and also slim.

As an example, let’s say you hold a seminar toward the end of each year. As October nears, your outside AV carrier may call you to make sure they block out the schedule for your event days. In this way, your AV supplier will seek to be ready so as to avoid any problems that might have occurred at your last seminar, which they will be familiar with, since they took hosted it the prior year. Their work is to make your task (not to mention your life) easier as well as to ensure your seminar engages and also entertains your attendees.

Event Gallery

Stick with A 3rd Party AV Supplier That You Trust

When you locate a trustworthy outside AV service provider, it’s good practice to continually hire them to sustain all of your occasions, or even better, to set up an annual agreement with them so you can get even better pricing from them. The best AV companies will be willing and also able to take a trip with you anywhere throughout the country.

The more that you work with an AV company, the better you’ll be able to rely on them. Their professional work standards will certainly free you up to concentrate on other facets of your business.

When you regularly select the same AV supplier, you also rise to the priority level for that AV provider. Certainly, while good AV companies work faithfully for all of their clients, they will be at a place where they better comprehend, focus on, and even forecast your areas of need you are committed to them as a client.

Quickly you will not need to ask yourself if your outside AV carrier is doing an excellent task– you’ll recognize they are.

Let’s Connect!

MereStone is the complete event management team solution for any business or entity that hosts, plans, handles, or produces trade shows, meetings, and also live corporate, educational and entertainment occasions. Our production capabilities include AV layout, setup, as well as staffing and operation. Our solutions consist of video, sound, lights, rigging, hosting, computer equipment, labor sourcing, and equipment leasing, thus making us your complete event management go-to solution!

In the ever-changing event sector, both who and what you know are key. We know Phoenix and the Pacific Southwest, and work with clients around the country.

Connect with us for a free consultation or to just get to know us a little better!

As always, we look forward to the chance to be of service and to build an ongoing relationship with you!