Event Meeting Services

Logistics, logistics and more logistics.

Event Meeting Services

Our services begin before the venue is selected. Here is why:
  • SPACE DEFINITION AND NEGOTIATION : We make sure you have ample and meaningful space for your event or meeting.
  • EVENT AND PRODUCTION TIMELINE: Proper timeline will avoid overtime charges and delivery troubles.
  • CAD DRAWINGS : These tools help everyone. Our in-house Creative Services Team will produce CAD drawings before any contract negotiations are concluded.
  • ELECTRICAL NEEDS : Proper negotiation upfront avoids unnecessary charges and makes sure the layout can be successfully delivered.
  • RIGGING NEGOTIATION AND DETERMINATION : Key for insurance and delivery issues. We have in-house ability to grid all rigging to the specs of the venue. This saves on additional grid fees.
  • TECHNICAL LETTERS : Technical Letters are distributed to all parties involved with the delivery of the meeting or event. These include an outline of every detail regardless of the service: videography, speaker support, communication, meeting and production support.
  • MEDIA AND SPEAKER SUPPORT LETTERS : These are given to you to help assemble all the media and support material needed for any presentation. They outline formats and timelines.

Let's bring your vision to life together​

Ready to start a project? Searching for a partner to bring your concept to reality? Or just interested in getting to know our team and what we do? Connect with us, and we’ll respond promptly.

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Trusted By industry Leaders

Who We Are

Merestone is your trusted partner in transforming spaces into immersive, memorable experiences. Whether it’s a product launch, pop-up event, or interactive display, we handle everything—from the big ideas to the smallest details. Our goal is to create experiences that engage your audience and make a lasting impact.